Backup Your MS Outlook 2016 Settings

“I am planning to reinstall the OS and I would like to know easy way to back up my Outlook profile settings in Outlook 2016. Am looking for something where I can back up everything on one go. is there any tool I can use?”

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It is a very easy process to back up your Outlook 2016 settings. You don’t have to select a single Outlook item to back up. With the below mentioned method, you can back up the entire settings in one go. Here’s how to do it;

Backup Using Registry

  • Open Registry by typing Regedit in the search box and hit Enter.
  • Now, navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles
  • If you are unable navigate to this entry you can search for Windows Messaging Subsystem by pressing Ctrl + F.
  • You should now be able to see a profile with your computer’s name. Right-click on the name and select Export and save that to an external drive or network drive or any accessible location.
  • After reinstalling Windows OS and Outlook, just double-click the exported files. It will automatically restore your Outlook profile.

Drawbacks of Manual Backup and Restore

Though you can back up the Registry key, moving it to a new location might be quite risky. As all the data pointing towards a specific path under the same user account, transferring them would sometime cause error if the user-name is not similar. Also, you can get error messages if the add-ins that were installed before exporting are not installed when you restore the Registry.

Migrate Outlook Tool

Microsoft’s inbuilt Outlook backup and restore tools may not be reliable always. Migrate Outlook Software is a trustable tool that helps in easy backup and migration of Outlook 2016 profile. It allows to carry out complex migration like Outlook 2007 running on Windows Vista and restoring it to Outlook 2010 on Windows 7. It allows you to backup Calendar in Outlook 2010, journal, notes, RSS feeds or any other attributes in Outlook. The software works on Outlook versions like 2003, 2007, 2010, 2013, 2016 and Office 365. With this utility, you can even move Outlook to a new computer.


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Instructions to Backup Microsoft Outlook 2016 Settings


Step 1: Download, install and run the program and select Backup from the main screen.


How To Backup Outlook 2016 Settings- Main Window

Figure a: Main window


Step 2: If you have already taken a backup select Use an existing backup profile or select Create a new backup profile.


Backup Of Outlook 2016 Settings- Select backup profile

Figure b: Select Backup profile


Step 3: Select the items you want to backup. click on the Next button to proceed to the next step.


Backup Of Outlook 2016 Settings - Select Outlook items to backup

Figure c: Select Outlook items


Step 4: Select Destination location, Compression and Splitting Option and click Next.


Backing Up Outlook 2016 Settings - Select Backup Settings

Figure d: Select backup Settings

Step 5: Here you need choose schedule for the backup, enter start and end data and click Next. It will show the estimated backup size and the chosen destination location. Click OK to confirm.


How To Backup Outlook 2016 Settings- Backup Scheduler

Figure e: Backup Scheduler window


Step 6: A backup summary will be displayed once the process is complete.


HHow To Backup Outlook 2016 Settings - Backup Summary

Figure f: Backup summary

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