Backup Outlook 2016 Settings: Preserve Your Outlook Configuration

“I am planning to reinstall the OS and I would like to know the easy way to backup my Outlook profile settings in Outlook 2016. I'm looking for something that securely backup all Outlook data along with its settings in a single go. Please suggest”

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Well, it's now very simple to back up your Outlook 2016 settings. You don’t have to worry about losing your Outlook data files or its settings whilst you reinstall the system or upgrade MS Outlook 2016 to its higher version. Generally, the Outlook data is backed up in the following way-

Backup Using Registry

  • Open Registry by typing Regedit in the search box and hit Enter.
  • Now, navigate to HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles
  • If you are unable to navigate to this entry you can search for Windows Messaging Subsystem by pressing Ctrl + F
  • You should now be able to see a profile with your computer’s name. Right-click on the name and select Export and save that to an external drive or network drive or any accessible location.
  • After reinstalling Windows OS and Outlook, just double-click the exported files. It will automatically restore your Outlook profile

Drawbacks of Manual Backup and Restore

Though you can backup the Registry key, moving it to a new location might be quite risky. As all the data pointing towards a specific path under the same user account, transferring them would sometime cause an error if the user-name is not similar. Also, you can get error messages if the add-ins that were installed before exporting are not installed when you restore the Registry.

Migrate Outlook Tool

Microsoft’s inbuilt Outlook backup and restore utility may not prove reliable always. Migrate Outlook software is a trustable tool that helps with easy backup and migration of Outlook 2016 profile. It also allows you to carry out complicated tasks like MS Outlook migration in an automatedly. It allows you to backup and securely migrate PST data files, calendar, appointments, journals, notes, RSS feeds, or all other attributes in MS Outlook. The software works on Outlook versions like 2000, 2003, 2007, 2010, 2013, 2016, and Office 365. Check out how to backup Calendar in Outlook 2010.


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Instructions to Backup Microsoft Outlook 2016 Settings

Step 1: Download, install and run the program and select Backup from the main screen.


Main Screen

Figure a: Main window


Step 2: Select either Smart Backup or Advance Backup.

Step 3: If you have already taken a backup select Use an existing backup profile or select Create a new backup profile.


Backup Options

Figure b: Select Backup profile


Step 3: Select the items you want to backup. Click on the Next button to proceed.


View the Backup Summary

Figure c: Outlook Backup Report

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