Scheduling a Meeting on a Group Calendar in Outlook

If you have joined a group in Office 365 Outlook, then you already know that you get devoted work-space for your group and for yourself to collaborate, converse and to share. But were you aware that there is a calendar where you and each group member can create and see upcoming meetings or appointments?

Every event you create in this group will be sent to their inbox and group mailbox as well. Whatsoever, any member of this group may edit the schedule. It means, if the arranger is on leave then, any group member can cancel the event. Office 365 Groups is accessible in both Outlook 2016 and Outlook on the web. Here we have explained how to use the group calendar in Outlook 2016.

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How to create a Group Calendar?

• Select �Calendar� from the main menu, click �View Group Schedule� and then select �Create a group schedule�
• Click on �New�
• Assign a name to the new group and hit on OK
• Now click �Add Others� and then hit �Add from Address Book� or �Add Public Folder�
• Choose the Public folders or the contacts you want to add and then hit OK
• Hit �Save and Close�

Schedule Meetings using Group Calendar in Outlook 2016

• Select a group from the navigation pane
• Press Calendar on the ribbon
• Choose �New Meeting� or �New Skype Meeting�. If you schedule a Skype meeting, the details of the call will be added in the message body
• You can see the group contacts will be added automatically in the �To� column. Now enter the location, subject, and meeting�s start time and end time
• Type the agenda of the meeting. To ensure you have selected the free time, select �Scheduling Assistance� on the ribbon
• Click on Send icon
• The schedule window will appear on the personal as well as group calendar of every member

To view a schedule in Group Calendar

If you have multiple groups then select the one you want to see, and click on �Open�. If you want to see the latest updates on the free and busy schedule of the group members, click �Options�. Hit on �Refresh Free/Busy�. Moreover, you can create multiple groups for different groups of people. The meetings you schedule here will be sent to both their personal inbox and group mailbox. You can also use �AutoPick� to show the free time of all the group members