Transfer Outlook 2016 to a New Computer: Ensure a Smooth Transition of Your Outlook Data

If you're upgrading to a new computer and want to transfer your Outlook 2016 data seamlessly, you've come to the right place. Transferring Outlook 2016 to a new computer involves moving your emails, contacts, calendars, and other settings to ensure uninterrupted productivity. This step-by-step guide will walk you through the process, ensuring a successful transition of your Outlook 2016 data to your new machine.


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There are 2 ways by which you can transfer your Outlook 2016 data to a new computer:

1. Manual Method

Step 1: Back up Outlook 2016 Data on Your Old Computer

1. Launch Outlook

  • Open Outlook 2016 on your old computer.

2. Export Outlook Data

  • Go to the File tab and select Open & Export
  • Choose Import/Export and click on Export to a file
  • Select Outlook Data File (.pst) and click "Next."
  • Choose the folders you want to export (such as Inbox, Sent Items, Contacts, etc.) and select a location to save the PST file.
  • Click Finish to complete the export process.

Step 2: Prepare your New Computer

1. Install Outlook 2016:

  • Set up your new computer and ensure that Microsoft Office or Outlook 2016 is installed. If not, install the necessary software from Microsoft's official website.

Step 3: Transfer Outlook 2016 Data to the New Computer

1. Copy The PST File:

  • Copy the PST file that you exported from your old computer to your new computer. You can use an external storage device or transfer it over the network.
  • 2. Launch Outlook 2016 on your New Computer:

    • Open Outlook 2016 on your new computer.

    3. Import Outlook Data:

    • Go to the File tab and select Open & Export
    • Choose Import/Export and click on Import from another program or file
    • Select Outlook Data File (.pst) and click Next
    • Browse to locate the PST file you copied from the old computer.
    • Choose the folders you want to import or select Import everything
    • Click Finish to initiate the import process.

    Step 4. Verify and Adjust Settings:

    1. Check Email Account Settings:

    • Verify that your email account settings are correctly configured in Outlook 2016 on the new computer.

    2. Test Email Delivery and Sync

    • Send a test email to ensure proper email delivery and synchronization.

    3. Review Rules and Preferences:

    • Double-check your rules, signatures, and preferences to ensure they match your requirements on the new computer.

    Step 5: Decommission the Old Computer

    1. Disconnect or Remove Email Account:

    • On your old computer, open Outlook 2016 and navigate to the File tab.
    • Click on Account Settings and remove or disable your email account to prevent duplication.

    2. Backup Old Computer(Optional):

    • Consider creating a backup of your old computer's data before decommissioning it for future reference.

    2. Use Outlook Migration software to transfer Outlook 2016 to a new computer fully automatedly

    Easy steps to transfer Outlook 2016 Data to a new computer-

    Step 1: Download and install Migrate Outlook software on your Windows computer.

    Step 2: Select the Backup button (this will let you create a backup of Outlook 2016 PST file).

    Step 3: Run the same application on your new system and select the Migrate option.

    Step 4: Then from the next window click on select a backup file option then hit on the Next.

    Step 5: Now a screen comes up with the list of items, mark the attributes you want to migrate and click Next.

    Step 6: Once the transfer process is complete, the migration summary is returned

    Step 7: Click on Finish and end the process.

    Notable Features of this Outlook Migration software-

    Migrate Outlook tool has a user-friendly interface, so even a novice user can run this program without any difficulty. It provides an automatic schedule backup option which takes backup on a daily, weekly, or monthly basis. This is a user-friendly application that guarantees easy and safe way to migrate Outlook to new computer. You can make use of this software to move Outlook emails, notes, contacts, journals, tasks, alerts, rules, calendar events, and all other Outlook attributes including account settings. Supports to move and backup of all versions of Outlook like Outlook 2000, 2003, 2007, 2010, 2013, and 2016 with just a few simple steps. One can use this software on all the systems having Windows 11, 10, Windows 8.1, Windows 8, Windows 7, Windows XP, Windows Vista, Windows Server 2003, and Windows Server 2008 operating systems.

    Circumstances Wherein Outlook Migration program Comes Handy-

    • While updating from older version to a new version of MS Outlook. E.g.: migrate 2003 Outlook to 2013 to a new computer
    • Moving Outlook profile from one system to another
    • While reinstalling the Windows operating system
    • Formatting and reformatting the system hard drive

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